Graduate students – please use these forms when preparing to travel to a professional conference, or when being absent for professional or personal reasons.
ECpE Department Leave, Travel, Grant, and Reimbursement Forms
ECpE Graduate Student Absence Form (PDF)
Complete this form in ADVANCE of any travel, whether personal or professional. It needs to be signed by your major professor and emailed to Sara Harris-Talley (skharris@iastate.edu).
Reimbursements
You will need to have ALL receipts for your travel, including airfare, hotel/accommodations, ground transportation such as taxi or rental car, meal receipts that are detailed for ALL meals, registration, and any other expenses related to the trip. If you have any questions, please contact Finance_Delivery@iastate.edu in ADVANCE of traveling to ensure that you keep everything you need for reimbursement. Reimbursements must be completed within 1 month (30 days) from the last date of travel. Reimbursements received after the deadline will be denied. Reimbursements will only be approved for actual expenses incurred. Prepayments for travel are not allowed. It is the awardee’s responsibility to approve their travel reimbursement through WORKDAY by the 1-month deadline.
Conference Travel Funding
- ECpE Professional Development Support (PDS)
The department has the Professional Development Support program and you can apply for funds using this ECpE Student Travel Support Form. - Graduate and Professional Student Senate Professional Advancement Grants (GPSS PAG)
You must also apply for GPSS support through the PAG online system. You can read about the policies and apply here.
Please note: Applications MUST be submitted at least ONE MONTH prior to the start of travel. Reimbursements MUST be filed within 30 days of end of conference.
ISU Travel Policies
Visit the ISU Controller’s website for travel information and policies.